Integration · Exact Online
AI processing in Exact Online
Autoboeker recognises supplier, date and invoice number, amounts and line details, VAT, GL account, cost centre and optionally project, without templates. Based on the administration's history, it books automatically above the confidence threshold you set. Here's how it works when your administrations are in Exact Online.
Available in Exact Online
What AI processing does in Exact Online.
- AI recognition without templates
- AI booking proposals with confidence score
- Automatic booking to accounting software
- Automatic invoice processing
- Process purchase invoices
- Process sales invoices
- Process receipts
- Edit processed bookings again
- Recognise new / existing supplier
- Recognise and link suppliers/customers
- Create suppliers/customers automatically
- Subtotal, VAT and total check
- Read or create payment terms
- Foreign currency detection with optional automatic conversion
- Cost centres, cost units + projects
- Accruals and deferrals
- Audit logs
- Team statistics
- Approval before and after booking
- Line-level booking
- Split lines automatically
- Summarise lines automatically
- Merge lines with the same GL account and VAT code
- Allocation across multiple GL accounts
- Percentage allocation per booking
- Recognise regular suppliers
- Recognise recurring invoices
- GL account proposal based on history
- VAT code proposal based on history
- Supplier-specific rules
- Administration-specific exceptions
- Firm-wide booking preferences
- Apply corrections to similar bookings
- VAT recognition
- High 21% VAT
- Low 9% VAT
- 0% VAT
- Reverse-charge VAT
- Within EU / outside EU detection
- VAT-exempt administrations
- VAT number check via VIES
- IBAN check
- VAT analysis & reports
- ICP (intra-community) support
- International VAT situations
- Check for missing VAT
- Check for deviating VAT code
- Check for deviating VAT amount
- Document type check
- Flag duplicate invoices
- Flag duplicate contacts
- Flag deviations
- Check for high amounts
- Check for unknown suppliers
- Check for deviating booking behaviour
- Check for missing information
- Check for deviating payment terms
- Configuration monitor
- Real-time insights
- Firm cockpit
Syncs from Exact Online
- GL accounts
- VAT codes
- Relations
- Journals
- Bank transactions
- Cost centres
How it works
From incoming document to booking.
Every document follows the same path, whoever is booking and whatever the invoice looks like.
- 01
Receive
Upload, purchase and sales email addresses, the client app, WhatsApp or Connect: everything lands in the administration's inbox.
- 02
Understand
Supplier, date, invoice number, amounts, lines, VAT, GL account, cost centre and optionally project, without templates.
- 03
Check
Subtotal, VAT and total are recalculated. VAT numbers are checked via VIES, IBANs are verified and duplicate invoices flagged.
- 04
Propose
History, administration rules and instructions produce a booking proposal with a confidence score and an explanation.
- 05
Book
Above your threshold it is booked straight into your accounting software; below it, it waits for review. Every correction improves the next proposal.
Connecting
How to connect Exact Online.
- 1Connect Exact Online in minutes
- 2Choose the administrations
- 3Autoboeker learns from history and master data
- 4Automate in phases
What you need
- An Exact Online account with access to the administrations you want to connect
- An Autoboeker account (Firm or Large firm)
FAQ
AI processing in Exact Online: questions and answers.
Yes. 60 AI processing features are available in Exact Online, including ai recognition without templates, ai booking proposals with confidence score and automatic booking to accounting software.
AI processing is included in the Firm plan: €50 per month for the whole firm, including 200 bookings and unlimited administrations and users. Then €0.20 per extra booking. Cancel monthly.
Connect Exact Online in minutes. Choose the administrations. Autoboeker learns from history and master data. Automate in phases.
No. Autoboeker learns from booking behaviour and patterns within the administration. A new supplier, a different layout or an unusual invoice doesn't need a template. You can still set administration rules and global rules, but the core is pattern recognition and context.
Supplier, date and invoice number, amounts and line details, VAT, GL account, cost centre and optionally project. It also reads payment terms, detects foreign currencies, checks VAT numbers via VIES and verifies IBANs.
You set a confidence threshold yourself, per firm or per administration. Above it, Autoboeker books directly into your accounting software; below it, a proposal is ready for review. You can also start with suggestions only or smart confirmation.
Exact Online has the broadest support: AI recognition, automatic booking, rules, client questions, audit logs and team statistics, plus bank matching with automatic reconciliation, VAT analysis and reports, and the VAT overview in the client dashboard.
Bank transactions are synchronised and matched with invoices and bookings on amount, reference, IBAN, relation and date. Every match gets a confidence score; above your threshold it is reconciled automatically. No match? Then the transaction becomes a client question.
Further reading
Related in the knowledge base.
Guides
What is pre-accounting? A guide for accounting firms
Pre-accounting is the groundwork before bookkeeping: collecting documents, coding, bank matching and asking clients for missing info. How it works, with AI.
9 min readRead the guideFundamentalsAutomatic booking with AI: how it works for firms
How automatic booking with AI works: recognition without templates, booking proposals with a confidence score and a threshold that decides what gets booked.
10 min readRead the guideWorkflowsAutomating VAT checks: how to prevent Dutch VAT errors
Automating VAT checks in pre-accounting: 21%, 9% and 0% rates, reverse charge, ICP and VIES checks, and how to catch VAT errors before the return is filed.
10 min readRead the guideWorkflowsSetting a confidence threshold: how much should AI book?
How to set a confidence threshold for automatic booking: score and threshold explained, the three automation levels and a phased approach per administration.
8 min readRead the guideWorkflowsAdministration rules and global rules in pre-accounting
The difference between administration rules and global rules, when to use which, and how to record working agreements as a rule or AI instruction for your firm.
9 min readRead the guideWorkflowsProcessing purchase invoices: a complete guide for firms
How a firm processes purchase invoices: from intake and recognition to coding, checks, approval, booking and reconciliation. Manual, scanning or with AI.
12 min readRead the guideSee Autoboeker in your own administrations.
In a 30-minute demo, we show you how Autoboeker works with your firm's accounting software and way of working.
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