Why invoice approval in pre-accounting?
Approval by email is slow and opaque. In the same environment as processing, approvers see document and booking, and the firm sees where each document is.
Invoice approval
Invoice approval before or after booking, the way your client wants
Set per administration who approves what. Documents follow your client's steps, with rules for what passes automatically and what always goes to management.
mijn.autoboeker.nl
Autoboeker1
Autus B.V.
Autus B.V.Processing12Processed0Requested0All
Upload Process automatically
| Supplier | Type | Date | Amount | Invoice number | GL account | VAT | Status | Confidence | |
|---|---|---|---|---|---|---|---|---|---|
| Exact Netherlands B.V. | Purchase | 3 Oct 2026 | €45.38 | 26401747 | 4330IT costs | 2VAT high 21% | Processing | 100% | |
 Microsoft Ireland Operations | Purchase | 30 Sep 2026 | €145.35 | NL-T12800464650 | 4330IT costs | 10Reverse charge EU | Processing | 100% | |
 Jumbo Supermarkten B.V. | Purchase | 30 Sep 2026 | €322.02 | 7018008621 | 4070Canteen costs | 1VAT low 9% | Processing | 62.5% | |
 Vodafone Libertel B.V. | Purchase | 12 Sep 2026 | €281.93 | 320220828153 | 4320Telephone costs | 2VAT high 21% | Processing | 87.5% | |
 Meta Platforms Ireland | Purchase | 14 Aug 2026 | €129.00 | FBADS-642-106341 | 4500Advertising & marketing | 10Reverse charge EU | Processing | 100% | |
 Coolblue B.V. | Purchase | 27 Sep 2026 | €1,249.00 | 9002318447 | 0210Equipment | 2VAT high 21% | Processing | 75% | |
 Starbucks | Purchase | 13 Aug 2026 | €34.25 | 22851-13 | 4540Food & drink | 1VAT low 9% | Processing | 87.5% | |
 LinkedIn Ireland | Purchase | 1 Oct 2026 | €160.84 | 781320673504 | 4500Advertising & marketing | 10Reverse charge EU | Processing | 100% | |
 SnelStart | Purchase | 6 Sep 2026 | €59.90 | V26001402884 | 4330IT costs | 2VAT high 21% | Processing | 87.5% | |
 Google Cloud EMEA | Purchase | 31 Jul 2026 | €8.10 | 5646655441 | 4330IT costs | 10Reverse charge EU | Processing | 92% | |
 TransIP B.V. | Purchase | 1 Oct 2026 | €126.98 | F0000.2610.0003 | 4330IT costs | 2VAT high 21% | Processing | 96% | |
 Trengo B.V. | Purchase | 18 May 2026 | €30.25 | INV-2026-1008911 | 4330IT costs | 2VAT high 21% | Processing | 87.5% |
Showing 1 to 12 of 12 bookingsRows per page 100Page 1 of 1
Short answer
Invoice approval (autorisatie or fiatteren) is formally approving invoices before or after they are booked. Autoboeker lets you set ordered steps per administration with one or all approvers per step and rules on booking type, supplier and amount. With approval after booking the approver also sees GL account, VAT code, cost centre, cost unit and project.
Updated
At a glance
- Timing
- Before or after booking, per administration
- Steps
- Fixed order, one or all approvers
- Rules
- Booking type, supplier and amount
- Record
- Approvals and rejections in the audit log
- Software
- Exact Online, Twinfield, SnelStart, e-Boekhouden
- Plans
- Firm and Large firm
How it works
Invoice approval step by step.
01
Arrive
Invoices arrive and are recognised by AI.
02
Route
Rules decide: process automatically or require approval.
03
Approve
Steps in order, one or all approvers each.
04
Book or review
Before: booked after the last step. After: booking ready for review.
05
Record
Approvals, rejections and comments are logged.
What it delivers
What it delivers for your firm.
Before or after
Choose per administration.
Several steps
Manager, finance and management.
Rules for exceptions
Small amounts automatic, large ones via management.
Context
Document and booking lines on one screen.
Reject with reason
Rejections come back with a comment.
Traceable
Who decided what and when.
In depth
Everything about invoice approval.
AI processing by accounting package
FAQ
Frequently asked questions about invoice approval.
No, it is included in both plans.
Further reading
Related in the knowledge base.
Guides
Workflows
Approval before and after booking: getting invoices approved
Get invoices approved before or after booking: steps, one or all approvers, rules on amount and supplier and a full audit trail. How to set it up.
8 min readRead the guideSecurity & privacyRoles, permissions and audit logs in pre-accounting
Who sees which administrations, who may approve what and how to log every action by people and AI. Roles, permissions and audit logs for accounting firms.
6 min readRead the guideWorkflowsReviewing automatically booked invoices: how to do it
Automatic booking does not mean nobody looks. How to review automatically booked invoices: sampling, exceptions, corrections and the audit trail.
6 min readRead the guideSecurity & privacyIBAN checks on invoices: spotting invoice fraud
Why a changed IBAN on an invoice is a red flag, how invoice fraud works and how automatic IBAN checks and alerts help prevent it.
6 min readRead the guideWorkflowsBooking cost centres, cost units and projects automatically
The difference between cost centre, cost unit and project, why they matter for your client and how AI assigns them automatically when processing invoices.
7 min readRead the guideRelated solutions
See it working in your own administrations.
In a 30-minute demo, we show you how Autoboeker works with your firm's accounting software and way of working.
Cancel monthly · Free onboarding and check-ins · 30-day money-back guarantee
