Why is wholesale hard to book on the total?
A wholesale invoice often has dozens of lines and mixed VAT. Booking the total makes the VAT return unreliable. Autoboeker splits the invoice at line level.
Industry · wholesale
Pre-accounting for wholesale clients
Wholesalers send long invoices with several rates and lines. Autoboeker books at line level, requires approval on large amounts and matches credit notes and part payments.
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| Supplier | Type | Date | Amount | Invoice number | GL account | VAT | Status | Confidence | |
|---|---|---|---|---|---|---|---|---|---|
| Exact Netherlands B.V. | Purchase | 3 Oct 2026 | €45.38 | 26401747 | 4330IT costs | 2VAT high 21% | Processing | 100% | |
 Microsoft Ireland Operations | Purchase | 30 Sep 2026 | €145.35 | NL-T12800464650 | 4330IT costs | 10Reverse charge EU | Processing | 100% | |
 Jumbo Supermarkten B.V. | Purchase | 30 Sep 2026 | €322.02 | 7018008621 | 4070Canteen costs | 1VAT low 9% | Processing | 62.5% | |
 Vodafone Libertel B.V. | Purchase | 12 Sep 2026 | €281.93 | 320220828153 | 4320Telephone costs | 2VAT high 21% | Processing | 87.5% | |
 Meta Platforms Ireland | Purchase | 14 Aug 2026 | €129.00 | FBADS-642-106341 | 4500Advertising & marketing | 10Reverse charge EU | Processing | 100% | |
 Coolblue B.V. | Purchase | 27 Sep 2026 | €1,249.00 | 9002318447 | 0210Equipment | 2VAT high 21% | Processing | 75% | |
 Starbucks | Purchase | 13 Aug 2026 | €34.25 | 22851-13 | 4540Food & drink | 1VAT low 9% | Processing | 87.5% | |
 LinkedIn Ireland | Purchase | 1 Oct 2026 | €160.84 | 781320673504 | 4500Advertising & marketing | 10Reverse charge EU | Processing | 100% | |
 SnelStart | Purchase | 6 Sep 2026 | €59.90 | V26001402884 | 4330IT costs | 2VAT high 21% | Processing | 87.5% | |
 Google Cloud EMEA | Purchase | 31 Jul 2026 | €8.10 | 5646655441 | 4330IT costs | 10Reverse charge EU | Processing | 92% | |
 TransIP B.V. | Purchase | 1 Oct 2026 | €126.98 | F0000.2610.0003 | 4330IT costs | 2VAT high 21% | Processing | 96% | |
 Trengo B.V. | Purchase | 18 May 2026 | €30.25 | INV-2026-1008911 | 4330IT costs | 2VAT high 21% | Processing | 87.5% |
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Short answer
For wholesale clients pre-accounting is about long purchase invoices with several VAT rates, approval above an amount and matching credit notes and part payments. Autoboeker recognises VAT per line, books at line level, supports approval with rules on supplier and amount, and matches credit notes and part payments in bank matching.
Updated
At a glance
- Line level
- Each line to GL account, VAT and cost centre
- VAT
- 9% and 21% recognised and checked per line
- Approval
- Rules: small automatic, large via management
- Bank
- Credit notes and part payments, not for e-Boekhouden
- Suppliers
- Recurring wholesalers from history
- Software
- Exact Online, Twinfield, SnelStart, e-Boekhouden
How it works
Wholesale step by step.
01
Invoice in
Purchases by email, Connect or the administration's purchase address.
02
Recognise per line
VAT, GL account and cost centre per line, without templates.
03
Route
Small amounts automatic, large ones via approval.
04
Book
Above the threshold or after approval, final in the ledger.
05
Match
Credit notes, part payments and payment plans.
What it delivers
What it delivers for your firm.
Long invoices split
Book at line level, not only on the total.
Mixed VAT right
9% and 21% per line with checks per rate.
Large purchases controlled
Approval rules on amount and supplier.
Credit notes matched
Credit notes and part payments in bank matching.
Regular suppliers recognised
History plus instructions for catch-all suppliers.
One way of working
The same flow in Exact Online, Twinfield, SnelStart and e-Boekhouden.
In depth
Everything about wholesale.
AI processing by accounting package
Compare Autoboeker with alternatives
FAQ
Frequently asked questions about wholesale.
Yes. Line-level booking splits lines to GL account, VAT code and cost centre.
Yes. A rule on amount or supplier requires approval, with its own route of steps.
Further reading
Related in the knowledge base.
Guides
Workflows
Line-level booking: splitting, merging and allocating
When to book an invoice at line level, when to merge lines and how to allocate across GL accounts or by percentage, with examples.
6 min readRead the guideWorkflowsProcessing invoices with multiple VAT rates
An invoice with 21%, 9% and 0% VAT is booked per rate. How to split lines, avoid rounding differences and check that the VAT is right.
5 min readRead the guideWorkflowsApproval before and after booking: getting invoices approved
Get invoices approved before or after booking: steps, one or all approvers, rules on amount and supplier and a full audit trail. How to set it up.
11 min readRead the guideWorkflowsReconciling partial payments, credit notes and combined payments
How to reconcile partial payments, credit notes, payment arrangements and foreign currency payments, and what AI bank matching recognises automatically.
6 min readRead the guideWorkflowsProcessing purchase invoices: a complete guide for firms
How a firm processes purchase invoices: from intake and recognition to coding, checks, approval, booking and reconciliation. Manual, scanning or with AI.
12 min readRead the guideSee it working in your own administrations.
In a 30-minute demo, we show you how Autoboeker works with your firm's accounting software and way of working.
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