How long must real-estate records be kept?
The Dutch tax retention period is usually 7 years, and 10 years for immovable property. Check the Belastingdienst for current rules. Autoboeker keeps the document with the booking.
Industry · real estate
Pre-accounting for real-estate clients
Real-estate clients book per property or project, let managers approve and must keep records on immovable property longer. Autoboeker proposes cost centre and project, supports approval and keeps the document with the booking.
mijn.autoboeker.nl
Processing/Booking proposal
Booked automaticallyTechSupply B.V.
Total incl. VAT€1,240.00
Proposal97% confident
SupplierTechSupply B.V.
VAT code21% high
GL account4500 · IT
History14 similar
Automatic booking allowed
Short answer
For real-estate clients pre-accounting is about costs per property or project, approval by a manager or owner, and a longer retention period for records on immovable property. Autoboeker proposes cost centre, cost unit and project from history, supports approval before or after processing and keeps the document with the booking so you can find it during the retention period.
Updated
At a glance
- Allocation
- Cost centre, cost unit and project
- Approval
- Before or after processing, in steps
- Retention
- 7 years, 10 years for immovable property
- Bank
- Match part payments, not for e-Boekhouden
- Periodicals
- Accruals for prepaid costs
- Software
- Exact Online, Twinfield, SnelStart, e-Boekhouden
How it works
Real estate step by step.
01
Invoices in
Maintenance, energy, HOA and contractors via email, app or Connect.
02
Book to the property
Cost centre or project from history and instructions.
03
Approve
The manager or owner approves before or after booking.
04
Match
Instalments and part payments to the right invoice.
05
Keep
Document and booking stay together for the retention period.
What it delivers
What it delivers for your firm.
Costs per property
Cost centre, cost unit and project, including per line.
Manager approves
Approval steps with rules on supplier and amount.
Longer retention covered
Document stays with the booking; 10 years for immovable property.
Instalments matched
Part payments in bank matching.
Periodic costs
Accruals for prepaid insurance or rent.
Agreements captured
Instructions such as maintenance of property X always to that project.
In depth
Everything about real estate.
AI processing by accounting package
Compare Autoboeker with alternatives
FAQ
Frequently asked questions about real estate.
Usually 10 years. For most records it is 7 years. Check the Belastingdienst.
Yes. Approval before or after processing, in steps, with one or all approvers per step.
Further reading
Related in the knowledge base.
Guides
Regulation
Retention obligation and digital receipts: what to keep and how
The Dutch fiscal retention period is 7 years, 10 for real estate. What must you keep, may you scan and discard receipts, and what does it mean for intake?
8 min readRead the guideWorkflowsBooking cost centres, cost units and projects automatically
The difference between cost centre, cost unit and project, why they matter for your client and how AI assigns them automatically when processing invoices.
7 min readRead the guideWorkflowsApproval before and after booking: getting invoices approved
Get invoices approved before or after booking: steps, one or all approvers, rules on amount and supplier and a full audit trail. How to set it up.
11 min readRead the guideWorkflowsReconciling partial payments, credit notes and combined payments
How to reconcile partial payments, credit notes, payment arrangements and foreign currency payments, and what AI bank matching recognises automatically.
6 min readRead the guideWorkflowsBooking accruals and deferrals: prepaid and accrued costs
What accruals and deferrals are, when to book them and how to spread an annual invoice over periods, with examples and how AI handles them.
7 min readRead the guideRelated solutions
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ViewSee it working in your own administrations.
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