Why is invoice processing hard in retail?
Many small costs besides large purchases, mixed VAT on wholesale invoices, and receipts that get lost. Autoboeker is not a till system; it processes purchases and receipts on top of the ledger.
Industry · retail
Pre-accounting for retail clients
Shops have many till receipts, purchases with 9% and 21% on one invoice and little time to keep paper. Autoboeker collects receipts via app or WhatsApp, books per line and requests missing items itself.
mijn.autoboeker.nl
Processing/Booking proposal
Booked automaticallyTechSupply B.V.
Total incl. VAT€1,240.00
Proposal97% confident
SupplierTechSupply B.V.
VAT code21% high
GL account4500 · IT
History14 similar
Automatic booking allowed
Short answer
For retail clients pre-accounting is about till receipts, purchase invoices with mixed VAT and owners with little time to deliver. Autoboeker lets them photograph receipts in the app or via WhatsApp, recognises 9% and 21% per line, books recurring suppliers from history and turns missing receipts on payments into a client question.
Updated
At a glance
- Delivery
- Photo in the app, WhatsApp, email or Connect
- VAT
- 9% and 21% recognised and checked per line
- Line level
- Split invoice lines by GL account or rate
- Suppliers
- Regular wholesalers and brands recognised
- Missing receipts
- Requested automatically from the bank
- Software
- Exact Online, Twinfield, SnelStart, e-Boekhouden
How it works
Retail step by step.
01
Receipt or invoice in
Photo in the app, WhatsApp, email or a connected mailbox.
02
Recognise
Till receipts and purchase invoices without templates, VAT per line.
03
Book
Regular suppliers and rates from history, at line level.
04
Match
Payments linked; card and wholesale visible.
05
Ask
Missing receipts go to the app as a question.
What it delivers
What it delivers for your firm.
No pile behind the till
Receipts arrive at the moment of spend.
Mixed VAT right
9% and 21% at line level with checks per rate.
Purchases recognised
Recurring wholesalers and brands from history.
Missing receipts collected
Unexplained payments become a client question.
Insight for the shop owner
Revenue and costs in the app, month on month.
Agreements captured
Instructions such as wholesale till receipts to purchases.
In depth
Everything about retail.
AI processing by accounting package
Compare Autoboeker with alternatives
FAQ
Frequently asked questions about retail.
Yes. VAT is recognised and checked per line and rate, and booked at line level.
No. It processes purchase invoices and receipts on top of the accounting software.
Further reading
Related in the knowledge base.
Guides
Workflows
Digitising receipts: how to get clients on board
Digitising receipts for your firm's clients: app, WhatsApp or email, what happens to a receipt photo and how to request missing receipts automatically.
6 min readRead the guideRegulationVAT rates on invoices: recognising 21%, 9%, 0% and reverse charge
How to recognise the right VAT rate on a purchase invoice: 21%, 9%, 0% or reverse charge, common mistakes and how AI checks VAT codes on every invoice.
7 min readRead the guideWorkflowsProcessing invoices with multiple VAT rates
An invoice with 21%, 9% and 0% VAT is booked per rate. How to split lines, avoid rounding differences and check that the VAT is right.
5 min readRead the guideWorkflowsLine-level booking: splitting, merging and allocating
When to book an invoice at line level, when to merge lines and how to allocate across GL accounts or by percentage, with examples.
6 min readRead the guideWorkflowsCollecting documents from clients: getting delivery in order
How to get invoices and receipts from clients faster: delivery channels, agreements per client and automatic collection from email, WhatsApp and cloud storage.
9 min readRead the guideSee it working in your own administrations.
In a 30-minute demo, we show you how Autoboeker works with your firm's accounting software and way of working.
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