AI processing
Other tools read invoices. Autoboeker understands them.
Autoboeker recognises supplier, date and invoice number, amounts and line details, VAT, GL account, cost centre and optionally project, without templates. Based on the administration's history, it books automatically above the confidence threshold you set.
Autus B.V.| Supplier | Type | Date | Amount | Invoice number | GL account | VAT | Status | Confidence | |
|---|---|---|---|---|---|---|---|---|---|
| Exact Netherlands B.V. | Purchase | 3 Oct 2026 | €45.38 | 26401747 | 4330IT costs | 2VAT high 21% | Processing | 100% | |
 Microsoft Ireland Operations | Purchase | 30 Sep 2026 | €145.35 | NL-T12800464650 | 4330IT costs | 10Reverse charge EU | Processing | 100% | |
 Jumbo Supermarkten B.V. | Purchase | 30 Sep 2026 | €322.02 | 7018008621 | 4070Canteen costs | 1VAT low 9% | Processing | 62.5% | |
 Vodafone Libertel B.V. | Purchase | 12 Sep 2026 | €281.93 | 320220828153 | 4320Telephone costs | 2VAT high 21% | Processing | 87.5% | |
 Meta Platforms Ireland | Purchase | 14 Aug 2026 | €129.00 | FBADS-642-106341 | 4500Advertising & marketing | 10Reverse charge EU | Processing | 100% | |
 Coolblue B.V. | Purchase | 27 Sep 2026 | €1,249.00 | 9002318447 | 0210Equipment | 2VAT high 21% | Processing | 75% | |
 Starbucks | Purchase | 13 Aug 2026 | €34.25 | 22851-13 | 4540Food & drink | 1VAT low 9% | Processing | 87.5% | |
 LinkedIn Ireland | Purchase | 1 Oct 2026 | €160.84 | 781320673504 | 4500Advertising & marketing | 10Reverse charge EU | Processing | 100% | |
 SnelStart | Purchase | 6 Sep 2026 | €59.90 | V26001402884 | 4330IT costs | 2VAT high 21% | Processing | 87.5% | |
 Google Cloud EMEA | Purchase | 31 Jul 2026 | €8.10 | 5646655441 | 4330IT costs | 10Reverse charge EU | Processing | 92% | |
 TransIP B.V. | Purchase | 1 Oct 2026 | €126.98 | F0000.2610.0003 | 4330IT costs | 2VAT high 21% | Processing | 96% | |
 Trengo B.V. | Purchase | 18 May 2026 | €30.25 | INV-2026-1008911 | 4330IT costs | 2VAT high 21% | Processing | 87.5% |
- Suggestions: you click approve
- Smart confirm: only exceptions
- Fully automatic: high confidence booked instantly
No templates
New supplier, different layout or an unusual invoice: Autoboeker recognises it without you ever creating or maintaining a template.
Learns from behaviour
Previous bookings, your corrections, how suppliers behave, descriptions, amount patterns and frequency shape the proposal. Every adjustment makes it smarter.
You set the automation limit
Per firm or administration, choose between suggestions, smart confirm or fully automatic booking.
No black box
Every booking shows a confidence score and explanation, with a full audit trail. Always manually adjustable.
Bulk processing
Drag new files into ‘Upload files’ and track progress per item. Filter by date, VAT code, GL account or status and process in bulk, or let the AI reprocess with an extra note.
Rules where you want them
Administration rules and global rules on top of pattern recognition, with approval before or after booking.
Why templates don't work
New layout? Template broken. New supplier? Manual setup. Small deviation? Wrong processing. Autoboeker looks at context and history instead of fixed positions on a PDF.
What it delivers
Fewer errors through consistent processing, always the same logic no matter who books, and scalable without extra staff.
How it works
From incoming document to booking.
Every document follows the same path, whoever is booking and whatever the invoice looks like.
- 01
Receive
Upload, purchase and sales email addresses, the client app, WhatsApp or Connect: everything lands in the administration's inbox.
- 02
Understand
Supplier, date, invoice number, amounts, lines, VAT, GL account, cost centre and optionally project, without templates.
- 03
Check
Subtotal, VAT and total are recalculated. VAT numbers are checked via VIES, IBANs are verified and duplicate invoices flagged.
- 04
Propose
History, administration rules and instructions produce a booking proposal with a confidence score and an explanation.
- 05
Book
Above your threshold it is booked straight into your accounting software; below it, it waits for review. Every correction improves the next proposal.
Explainable
Every booking shows why.
You see not only what Autoboeker proposes but also what the proposal is based on: similar bookings, VAT code, GL account and the confidence.
- Confidence score and explanation per booking
- GL account and VAT code proposals based on history
- Line-level booking, splitting or merging
- Edit processed bookings again afterwards
Processing/Booking proposal
Booked automaticallyVideo
See it in ninety seconds.
Firm-wide
See how far automation has got, per administration.
For each administration you see what is open, what has been asked and how much was processed automatically. So you decide how far to go per client.
- Automation rate per administration and team
- Threshold per firm or per administration
- Configuration monitor for missing settings
- 1,000+ documents processed per hour
Bakkerij De Molen B.V.Administrations overview
Processing statistics per administration within this team.
| Code | Administration | Status | Open | Bank | Requested | Processed | Automated | Upload | Config |
|---|---|---|---|---|---|---|---|---|---|
| 1 | Bakkerij De Molen B.V. | 13 | 203 | 22 | 412 | 91% | 4 days | ||
| 4602 |  Installatiebedrijf Kok | 10 | 33 | 3 | 230 | 86% | 1 day | ||
| 2486 | Studio Noord | 2 | 189 | 0 | 158 | 94% | today | ||
| 7918 | Van Dijk Transport B.V. | 24 | 71 | 9 | 117 | 72% | 12 days | ||
| 5441 |  Fysio Oost | 4 | 0 | 1 | 96 | 89% | 2 days | ||
| 6 | Hotel Zuid B.V. | 5 | 9 | 0 | 301 | 97% | today |
Features
Everything AI processing does.
Straight from our feature matrix: from recognition and booking logic to VAT and compliance checks.
Per accounting software · Core processing
Exact OnlineAll features
TwinfieldAll features
SnelStartAll features
e-Boekhouden.nlAll features
Core processing
19- AI recognition without templates
- AI booking proposals with confidence score
- Automatic booking to accounting software
- Automatic invoice processing
- Process purchase invoices
- Process sales invoices
- Process receipts
- Edit processed bookings again
- Recognise new / existing supplier
- Recognise and link suppliers/customers
- Create suppliers/customers automatically
- Subtotal, VAT and total check
- Read or create payment terms
- Foreign currency detection with optional automatic conversion
- Cost centres, cost units + projects
- Accruals and deferrals
- Audit logs
- Team statistics
- Approval before and after booking
Booking logic
14- Line-level booking
- Split lines automatically
- Summarise lines automatically
- Merge lines with the same GL account and VAT code
- Allocation across multiple GL accounts
- Percentage allocation per booking
- Recognise regular suppliers
- Recognise recurring invoices
- GL account proposal based on history
- VAT code proposal based on history
- Supplier-specific rules
- Administration-specific exceptions
- Firm-wide booking preferences
- Apply corrections to similar bookings
VAT & compliance checks
15- VAT recognition
- High 21% VAT
- Low 9% VAT
- 0% VAT
- Reverse-charge VAT
- Within EU / outside EU detection
- VAT-exempt administrations
- VAT number check via VIES
- IBAN check
- VAT analysis & reportsExact Online only
- ICP (intra-community) support
- International VAT situations
- Check for missing VAT
- Check for deviating VAT code
- Check for deviating VAT amount
Checks & alerts
12- Document type check
- Flag duplicate invoices
- Flag duplicate contacts
- Flag deviations
- Check for high amounts
- Check for unknown suppliers
- Check for deviating booking behaviour
- Check for missing information
- Check for deviating payment terms
- Configuration monitor
- Real-time insights
- Firm cockpit
Security & control
Automate without giving up control.
You decide how far automation goes. Everything Autoboeker does can be traced.
Confidence threshold
Per firm or administration, choose between suggestions, smart confirmation or fully automatic booking.
Approval before and after booking
Define who approves what, before or after the booking.
Audit trail
Every action by people and AI is traceable, with the explanation behind each booking.
Alerts
High amounts, unknown suppliers and deviating booking behaviour are flagged rather than silently booked.
Who it's for
For every firm that wants less data entry.
The same processing, deployed in the way that suits your firm.
Works with
Books straight into your own software.
Autoboeker reads master data and history from your accounting software and writes the booking back. New integrations are in development.
- Exact Online
- Twinfield
- SnelStart
- e-Boekhouden.nl
MoneybirdIn development
Nmbrs (Yuki)In development
AFASIn development
Visma eAccountingIn development
FAQ
Questions about AI processing
No. Autoboeker learns from booking behaviour and patterns within the administration. A new supplier, a different layout or an unusual invoice doesn't need a template. You can still set administration rules and global rules, but the core is pattern recognition and context.
Supplier, date and invoice number, amounts and line details, VAT, GL account, cost centre and optionally project. It also reads payment terms, detects foreign currencies, checks VAT numbers via VIES and verifies IBANs.
You set a confidence threshold yourself, per firm or per administration. Above it, Autoboeker books directly into your accounting software; below it, a proposal is ready for review. You can also start with suggestions only or smart confirmation.
Yes. Every booking shows a confidence score and an explanation, with a full audit trail. Proposals and processed bookings can always be adjusted manually.
Purchase invoices, sales invoices and receipts. They come in via upload, a purchase or sales email address, the client app, WhatsApp or a source connected through Connect.
Exact Online, Twinfield, SnelStart and e-Boekhouden. Integrations with Moneybird, Nmbrs (formerly Yuki), AFAS and Visma eAccounting are in development.
AI processing by accounting package
Further reading
Related in the knowledge base.
Guides
What is pre-accounting? A guide for accounting firms
Pre-accounting is the groundwork before bookkeeping: collecting documents, coding, bank matching and asking clients for missing info. How it works, with AI.
9 min readRead the guideFundamentalsAutomatic booking with AI: how it works for firms
How automatic booking with AI works: recognition without templates, booking proposals with a confidence score and a threshold that decides what gets booked.
10 min readRead the guideFundamentalsRGS explained: the Dutch reference chart of accounts
What the Dutch Referentie GrootboekSchema (RGS) is, why it exists, how levels and versions work and how a firm maps its administrations to RGS.
8 min readRead the guideFundamentalsChoosing pre-accounting software: a checklist for firms
Checklist for choosing pre-accounting software: ledger support, recognition, bank matching, client portal, security, pricing models and contract terms.
12 min readRead the guideFundamentalsAI in accounting: what it really does for firms today
What AI realistically does in accounting firms today: recognition, coding with confidence scores, matching and client questions, human control and the risks.
11 min readRead the guideWorkflowsAutomating VAT checks: how to prevent Dutch VAT errors
Automating VAT checks in pre-accounting: 21%, 9% and 0% rates, reverse charge, ICP and VIES checks, and how to catch VAT errors before the return is filed.
10 min readRead the guideSee Autoboeker in your own administrations.
In a 30-minute demo, we show you how Autoboeker works with your firm's accounting software and way of working.
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