Accounting software

Automatic booking is recording an invoice or receipt in the accounting software without manual intervention, based on recognised data, rules and previous entries.

An AI booking proposal is a draft entry for an invoice or receipt prepared by artificial intelligence, including GL account, VAT code and contact, which you can approve, edit or let process automatically.

A confidence threshold (zekerheidsdrempel) is the minimum confidence score an AI proposal must reach to be booked or reconciled automatically; proposals below the threshold go to an employee for review.

Bank matching is linking bank transactions to the related invoices, entries or open items, so that every payment and receipt in the administration is explained.

Reconciliation (afletteren) is offsetting an open invoice against the related payment in the books, so the item is marked as settled and no longer appears as an open receivable or payable.

The VAT return (btw-aangifte or aangifte omzetbelasting) is the periodic filing with the Dutch Tax Administration in which a business reports the VAT due on its sales and the deductible input VAT.

A general ledger account (grootboekrekening) is an account in an administration's chart of accounts on which entries of one type are collected, such as rent, revenue, bank or VAT payable.

A cost centre (kostenplaats) is a part of an organisation, such as a department, branch or activity, to which costs and income are allocated to give insight into the result per unit.

A global rule (globale regel) is a booking agreement that applies to all administrations of a firm, so every client is processed according to the same way of working.

A bookkeeping firm (administratiekantoor) is a service provider that keeps the books for businesses, including processing invoices and bank transactions, VAT returns, payroll and often annual accounts and tax returns.

Receipts (bonnen) are till receipts and proofs of payment for small purchases such as fuel, parking or lunch, which support the expense entry and the deduction of input VAT.

A client question (vraagpost) is an open question to the client about an invoice, receipt or bank transaction with missing information, such as a receipt, explanation or allocation, so the entry can be completed.