Sebastian de GoeijShort answer
For a partial payment you reconcile the paid part and the remainder stays open; for a credit note you offset it against the invoice so only the balance is paid or refunded. These cases make manual reconciliation slow. Autoboeker's AI bank matching recognises partial payments, credit notes, payment arrangements, recurring payments, foreign currency and PayPal payments and highlights deviations.
Key takeaways
- Partial payment: reconcile the paid part, the remainder stays open.
- Credit note: offset against the invoice, match the balance.
- One payment for several invoices: split the transaction.
- Book currency and fee differences separately.
Partial payments
Link the payment to the invoice, reconcile the paid part and leave the rest open; repeat per instalment for arrangements.
Credit notes
Match the payment to invoice plus credit note, or a refund to the credit note itself.
Deviating amounts
Most have an explainable cause.
| Situation | Cause | Processing |
|---|---|---|
| Slightly less received | Discount or bank fees | Book the difference as discount or cost |
| Foreign currency | Exchange difference | Book separately |
| Net payout from payment provider | Fees withheld | Book gross revenue and fees separately |
| Several invoices in one payment | Combined payment | Split over the invoices |
FAQ
Questions about this topic.
Yes, as well as arrangements, recurring payments, foreign currency and PayPal.
How Autoboeker solves it
