Sebastian de GoeijShort answer
With automatic booking, work shifts from data entry to control. A good review does not look at every invoice but at the right ones: lower-confidence bookings, exceptions and a sample of what went through automatically. Corrections teach the system how the administration should be booked, so the review shrinks over time.
Key takeaways
- Review means checking exceptions and samples, not looking at everything again.
- Start with bookings just above the threshold, new suppliers and unusual VAT.
- Correct in the booking itself so similar invoices benefit.
- Choose per administration whether approval happens before or after booking.
- Autoboeker shows confidence score, explanation and an audit log entry per booking.
Why review automatically booked invoices at all?
Because the firm stays responsible for the books. Automatic booking is based on confidence, not a guarantee, and a review catches cases before they reach the VAT return or annual accounts.
The review is also where the system learns. Every correction improves the next similar booking, so a firm that reviews well can lower its threshold or automate more administrations sooner.
What do you look at in the review?
Focus on risk first:
- Bookings with a confidence score just above the threshold.
- Invoices from new suppliers or suppliers with little history.
- Unusual VAT: a different rate, reverse charge or missing VAT.
- Large amounts and invoices split over several GL accounts.
- Invoices in a period that is closed or about to close.
How do you set up a review process?
Use a fixed rhythm, such as weekly or before every VAT return, and a clear split of who checks what.
- 1Decide per administration whether approval is before or after booking.
- 2Look at exceptions first: low scores, new suppliers and unusual VAT.
- 3Sample automatically booked invoices across suppliers.
- 4Correct in the booking itself so the correction carries over.
- 5Capture recurring exceptions as administration or global rules.
- 6Review team statistics periodically: how much is automatic and how much is corrected.
How does Autoboeker support the review?
Every booking has a confidence score and explanation with a full audit trail, and can always be adjusted. Processed bookings can be edited again; Autoboeker learns from corrections and can apply them to similar bookings, with a feedback history showing what was learned.
Approval before and after booking defines per administration who approves what. Audit logs make every action traceable, and team statistics show how processing goes per administration.
FAQ
Questions about this topic.
No. Focus on exceptions and a sample; the confidence score helps decide where to look.
Before: someone approves first, then it is booked. After: it is booked first, then checked.
The correction is recorded and Autoboeker learns from it, improving similar bookings.
In a fixed rhythm that suits the administration, for example weekly or at least before each VAT return.
Yes. Every action by people and AI is traceable in the audit logs.
