01
International bookkeeping calls for smart solutions
For Wisniowsky Administratiekantoor, bookkeeping is often a little more complex than processing standard Dutch invoices. The firm in Hoogvliet focuses strongly on Polish entrepreneurs active in the Netherlands: from freelancers and construction firms to companies in transport, trade and services.
Wisniowsky combines personal guidance in Polish and Dutch with modern accounting solutions. With Autoboeker on top of Exact Online, the firm has found a way to process complex foreign invoices much more easily. The AI assistant in particular has proven a valuable addition.
02
The challenge: no foreign invoice is the same
A Dutch invoice is usually easy to recognise, but documents from Poland and other countries can differ a lot. With traditional processing, staff regularly have to work out by hand which amounts, suppliers and tax details belong to a booking.
When you process many of these documents, all those extra steps add up quickly. The question for Wisniowsky was: how do you process large volumes of international invoices efficiently without compromising on care?
- Invoices in Polish or another language
- Foreign suppliers and unusual layouts
- Different currencies
- Intra-community supplies and VAT reverse charge
Technology doesn't replace personal service; it makes more room for it.
03
AI that helps make sense of foreign invoices
Autoboeker analyses documents without templates and recognises the supplier, amounts and invoice details, even with unusual layouts and terminology. Based on that information, the administration's history and the rules that have been set, a booking proposal is prepared with a confidence score.
Staff review or adjust the proposal, or let it be processed automatically according to the set threshold. Much of the preparatory work is automated, while the team keeps control over exceptions and complex tax situations.
Bakkerij De Molen B.V.AI assistant instructions
Teach the AI how you work in plain language, per administration or for the whole firm.
Fill in the [placeholders] or pick a supplier, GL account or VAT code straight from the administration.
Industry & business context
Industry and core activity
PopularThis administration is a [INDUSTRY], e.g. a restaurant or holding company. The core activity is [CORE ACTIVITY]. Customers are mainly [B2B / consumers].
Merging booking lines
Merge by GL account + VAT code
PopularMerge all invoice lines with the same VAT code and GL account into a single booking line. Always check that the total matches the invoice total exactly.
04
The AI assistant: a huge help with complex bookings
One of the things Wisniowsky is especially enthusiastic about is the AI assistant. The team uses it to record working agreements in plain language, the way you'd explain them to a new colleague: per administration or for the whole firm. Think of a standard treatment for reverse-charged VAT from Polish suppliers, or how invoices in another currency should be processed. The prompt library of example instructions helps the team get started quickly.
The AI then applies those agreements to every booking they cover, and manual corrections are kept in the feedback history. Situations that used to be worked out again and again are now processed consistently. Tax responsibility stays with the firm: complex international VAT questions still need human judgement, but the research becomes much easier.
05
Large processing volumes, better under control
Besides the complexity of individual invoices, the total volume matters. With Autoboeker, Wisniowsky processes invoices from one central environment, reviews booking proposals and automates repetitive work. Historical bookings, administration rules and instructions make sure similar documents are processed consistently.
More efficient processing means staff can handle more documents in the time they have. That leaves room for checks, client questions and personal guidance, exactly what Wisniowsky stands for: helping entrepreneurs quickly and clearly.
06
Support that actually helps
With complex administrations, good support matters as much as good software. Wisniowsky is particularly positive about Autoboeker's support. The team can use the help centre and reach the support team by chat, email or phone, for example about settings, booking proposals or a specific situation.
For a firm with many international documents, that's especially valuable: when a complex invoice needs attention, you don't want to wait days before you can continue. That combination of software that works well and engaged support makes Autoboeker pleasant for Wisniowsky to work with every day.
