Workflows

Processing invoices from email automatically: how to set it up

Have invoices from the mailbox processed automatically: a purchase email address per administration, Gmail and Outlook connections and what happens next.

Sebastian de Goeij 6 min read Updated 22 October 2026

Short answer

Most invoices arrive as PDFs by email. Process them automatically with a fixed purchase and sales email address per administration or by connecting the client's mailbox. Autoboeker recognises invoices in Gmail, Outlook and other mailboxes via IMAP, files them in the right administration and processes them with AI.

Key takeaways

Give every administration its own purchase and sales email address.
Connect the client's mailbox so invoices arrive by themselves.
Let the software tell invoices apart from ordinary mail.
After arrival the same processing applies as for any source.

Which options are there?

Most firms use both routes side by side.

Route	How it works	Suited for
Purchase or sales email address	Invoices are sent to a fixed address per administration	Suppliers you can redirect
Gmail or Outlook connection	Autoboeker recognises invoices in the client's mailbox	Clients receiving invoices in their own mailbox
Other mailbox via IMAP	Connection incl. iCloud and other providers	Clients without Gmail or Outlook

What happens after arrival?

The same processing as any other source: recognition without templates, checks, coding from history and booking above the threshold. Duplicate checks matter extra here.

FAQ