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Within the EU, outside the EU or exempt: how to book it

How to book invoices from suppliers inside and outside the EU and invoices in a VAT-exempt administration, the VAT treatment per situation and how AI detects it.

Sebastian de Goeij 7 min read Updated

Short answer

The supplier's location determines VAT treatment. From an EU supplier you usually receive goods or services with reverse charge. Imports from outside the EU involve import VAT, and services from outside the EU are often reverse charged too. In an exempt administration VAT is a cost. Autoboeker detects EU and non-EU, reverse charge and exempt administrations.

Key takeaways

  • EU supplier: usually reverse charge.
  • Outside the EU: import VAT on goods, reverse charge on many services.
  • Exempt administration: VAT is a cost.
  • Check EU VAT numbers via VIES.

VAT treatment per situation

Main rules; check the Dutch Tax Administration for details.

SituationVAT treatmentWatch out
Goods from an EU countryIntra-community acquisition, reverse chargeSupplier VAT number via VIES
Services from EU businessReverse chargeRight VAT code
Goods from outside the EUImport VATImport reverse-charge licence
Services from outside the EUOften reverse chargeForeign currency
Exempt administrationVAT not deductibleBook VAT as cost

FAQ

Questions about this topic.

Yes, with reverse charge recognition and VIES checks.

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